OFFICE SPECIALIST

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Payroll Processing Assistant.  Under general direction, this position will perform complex, specialized paraprofessional functions to assist in the coordination and monitoring of Payroll operations, utilizing originality and technical knowledge and understanding of the Department’s statewide Payroll process.  The position will serve as liaison with Department employees and the Comptroller’s Office regarding questions and issues regarding employee compensation, responding to inquiries and explaining rules, regulations, and procedures to Department staff.  This position will monitor assigned electronic mailboxes for Payroll and Timekeeping to ensure questions and issues are addressed and will perform Payroll transactions on the electronic system.  The position will also make decisions concerning unique situations based upon guidelines or previous decisions of management.  Finally, the position will answer phones, receive and distribute mail, and develop database or spreadsheet reports.  This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s Payroll operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Payroll Processing Assistant
• Answers and refers telephone callers to appropriate entity or unit staff
• Prepares and keyboards documents which impact program policies and procedures, as well as confidential documents related to the performance of unit personnel
• Develops and provides comprehensive complex database or spreadsheet reports, utilizing extensive knowledge and understanding of multiple software programs, which include highly confidential data regarding Payroll and Timekeeping
• Serves as secretary to the supervisor
• Attends staff development and training sessions to enhance knowledge and expertise
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience OR completion of high school and three years of office experience OR three years of independent business experience
• Requires ability to keyboard accurately at 30wpm

Preferred Qualifications

• 3 years of experience in an office setting applying extensive knowledge of office practices and procedures
• 3 years of experience in an office setting applying extensive knowledge of the logic of computer language/programs
• 3 years of experience in an office setting applying extensive knowledge of manual and automated office equipment

Conditions of Employment

1. Requires ability to pass a background check

2. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

About the Agency

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.  The Division of Budget and Finance plays a supporting role in the Department’s operations by working to ensure the agency’s financial stability and implementation of sound budgetary practices