Office Specialist

Agency Statement & Essential Functions

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

• Serves as Administrative Records Specialist. 
• Provides full time training of new Admin staff.
• Responds to inquiries as well as actively reaches out to entities regarding a variety of requests made to the Administrative Unit.  
• Works closely with Admin Supervisors, SCR, the field, and Office of Legal Services to research data issues and discrepancies to ensure accuracy of records being provided. 
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience OR completion of high school and three years of office experience OR three years of independent business experience.

Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Conditions of Employment

• Requires ability to pass a background check.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime, including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job
description.

Education

Secretarial/Business.