Part-Time Nonprofit Accountant

Kidzeum of Health and Science
Job Description
Job Opening: Part-Time Nonprofit Accountant/Bookkeeper
Reports to: Executive Director
Location: Springfield, Il
Application Deadline: Open until filled
Start date: May 15, 2018
Compensation & Benefits: Pay rate negotiable based on experience and job scope.

About Kidzeum: Kidzeum will be a wonderful new family destination in the heart of historic downtown Springfield, IL., whose mission is to serve as a place of learning and discovery through play for children of ALL abilities. Kidzeum is committed to nurturing health and wellness, promoting science education, and to developing environmental and global awareness through innovative programs and exhibits. Kidzeum is slated to open July 21, 2018, but this position will be filled in May, in preparation for opening day. Learn more at

Position Description: Kidzeum of Health and Science seeks a versatile, results-oriented professional to join our team. We are hiring a part-time Accountant/Bookkeeper to execute all of the organization’s bookkeeping and accounting functions. Position targeted at 20 hours per week. Experience in non-profit accounting strongly preferred. Expertise/experience in the following areas a plus: HR functions, organizational data/database management (Blackbaud’s Altru and Financial Edge), audit preparation.

Duties and Responsibilities: Manage all aspects of day to day bookkeeping and accounting processes including but not limited to:
·         Accounts payable, payroll, journal entries, and bank reconciliation in accordance to GAAP.
·         Prepare Journal Entries for prepaid expense, deferred revenue and payroll cash accounts
·         Process and pay all invoices in a timely manner.
·         Receive and deposit all organizational revenue.
·         Execute bi-weekly payroll activities using a 3rd party payroll service provider.
·         Perform annual 1099 reporting.
·         Prepare monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports and grant-specific financial reports.
·         Manage time tracking process for employees and extract data to make appropriate payroll entries for financial and grant reporting.
·         Execute month-end closing procedures and postings.
·         Coordinate with outside CPA and Auditors in preparation of year-end audit and IRS 990/State filings.
·         Support Executive Director in development and analysis of annual organization budget.
·         Support Executive Director in developing grant proposal budgets.
·         Maintain accounting procedures and policies and systems of internal controls to ensure the integrity of all financial systems.
·         Be key interface with banks and be responsible for cash management (e.g. anticipating cash needs and transferring funds to ensure sufficient cash available at all times).
·         Perform non-routine tasks requiring strong judgment and initiative.

Qualifications, Skills and Abilities:
·         Accounting degree or equivalent work experience.
·         3-5 years work experience in a bookkeeping/accounting function.
·         Experience working in nonprofit multi-fund accounting, including experience tracking and reporting financial data for multiple grant funders, preferably with federal grants.
·         Strong Quickbooks skills, including all normal accounting transactions, GL management, budgeting, and reporting.
·         Strong Excel skills.
·         Experience going through a financial audit.
·         Ability to work independently and in a team environment.
·         Attention to detail, strong communication, and problem solving are all critical skills for success in this role.
·         Commitment to the principles of sustainability and sustainable economic development. As a small organization operating in a very dynamic environment, a significant amount of flexibility and teamwork is required. Employees are expected to work collaboratively to ensure organizational success.

Physical Demands & Work Environment: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Physical requirements may include stooping, kneeling, bending, standing. Lifting and transporting of moderately heavy objects, such as files, file cabinets, equipment, boxes, etc. may be included.

Application Process: Please send a cover letter, resume and three references to Leah Wilson, executive director, at

Kidzeum is an Equal Opportunity Employer
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